As GhostVolt is built for collaborative teamwork you can have any number of users in your GhostVolt team. Each user can have their own set of permissions including rights to read, edit, upload, download and even delete files, depending on the privileges granded to them by the Team Manager.

Controls to manage your team can be found under the Users tab above the main toolbar.

Selecting Users tab above the main ribbon

As you can see in the screenshot, one user has already been created – Joe, with a role of ‘Administrator’. Joe’s email address is listed, and as you can see, he’s not currently logged in, his account is not locked, and his password will expire (in a duration set by the Team Manager).

Viewing the Users window

Adding a new User

To add a new user just click the Add User button in the main toolbar

New User button in the main ribbon

This will launch the New User window. This is where you will add your new user's details, assign a login password, setup their permissions and access rights and invite them to your GhostVolt Team either by email or any other method you wish, which we will look at later. Let's take a look at each step...


User Details


Selecting a User role preset in the New User window

User Role
GhostVolt allows you to create and customise the level of privileges your user has relating to every part of GhostVolt and the data you have stored within it. The User Role offers pre-set parameters to start with: Reader, Contributor, Editor, Administrator and Manager. The Manager role would have access to everything by default with Contributor having the least access.
More on User Roles and customising your team is covered in User Access


Entering a User name

User Name
Enter a descriptive name for your user. It may be their first name, full name or anything you choose, but it must be unique as this will avoid duplicate usernames and will help you identify them in your GhostVolt audit reports. The User name cannot be changed once it is saved.


Entering the User email address

Email Address
Your user will receive all GhostVolt notifications with this address. And it is not used as a unique identifier so it can be changed later if necessary.


Viewing the temporary user login passowrd

Login Password
GhostVolt will automatically generate a very strong password for each user you create. This will give them means to access your GhostVolt Team. You can leave this as it is or change it if you wish, but it must be secure.


Changing and checking the strength of the new User password

Changing the Login Password
If you choose to change the user Logon Password the password strength indicator will tell you how secure it is. This feature automatically checks a database of known common passwords and passwords that are a high security risk and displays an indication of how strong your entry is. There are five levels from weak to strong (green tick mark). A red cross would indicate a very poor password and will not let you proceed.


User Access

The User Access panel lets you customise the specific privileges you grant to your user within GhostVolt.


Selecting User access rights and permissions in the User Access pane

Default User Access
Once you set the User Role in the dropdown menu above, each option will set predefined access to items in the User Access panel. This is indicated by the checkboxes to the left of each item.

Custom User Access
You can customize the user's role by denying access to items simply by unckecking the box to the left. You can only deny access to certain items in the current User Role setting, you cannot grant access to items above the scope of that role, i.e. if you want the user to have access to more items simply choose a higher User Role in the dropdown menu above and continue to customize as you wish.


Select all permissions or none with buttons at the top of the Use Access pane

Tip: You can quickly check or uncheck all available items in the current User Role setting by using the buttons in the top toolbar of the User Access panel.



Folder Access


Selecting and checking folders for new user access in ther Folder Access pane

Folder Access is where you grant the user access to folders in your GhostVolt repository.
This panel provides a full view of all the current folders you have secured in GhostVolt. Grant or deny access to each of them simply by checking or unchecking the boxes to the left of each folder, or use the shortcut buttons in the top toolbar to check all or none with one click.

Note: Your user can only interact with the folders under the conditions you set in the User Access panel. These conditions will apply to all folders/assets in the GhostVolt repository and your user cannot have different User Access permissions for different folders.